APPLICATION TIMELINE AND MANAGEMENT
| APPLICATION START DATE | 02.02.2026 |
| APPLICATION END DATE | 28.02.2026 |
| FOREIGN LANGUAGE PROFICIENCY EXAM | 11.03.2026 |
| *ANNOUNCEMENT OF ERASMUS+ LANGUAGE EXAM RESULTS ON THE WEBSITE | 18.03.2026 |
| *SUBMISSION OF OBJECTION PETITIONS FOR LANGUAGE EXAM RESULTS | 23.03.2026 – 25.03.2026 |
| *ANNOUNCEMENT OF ERASMUS SCORES ON THE WEBSITE | 27.03.2026 |
| *ANNOUNCEMENT OF PLACEMENT RESULTS ON THE WEBSITE | 31.03.2026 |
| *SUBMISSION OF WITHDRAWAL PETITIONS TO THE INTERNATIONAL OFFICE | 31.03.2026 – 07.04.2026 |
NOT: *The dates given above are provisional; please check our website and Instagram account in case of any changes.
• Please read all the information in this announcement carefully and regularly follow the announcements sent to your student e-mail addresses and published on the website by the International Office.
• This announcement contains detailed information regarding the application process for students who wish to participate in the Erasmus+ Short Term Doctoral Mobility during the 2025 – 2026 Spring Semester
EXAM DATES
The English Proficiency Exam will be held face-to-face on 11.03.2026 at the Bahçelievler Campus by the School of Foreign Languages, following the closure of the application period. Exam details will be sent via e-mail to students who have successfully completed their applications.
• To access a sample of the English Proficiency Exam, CLICK HERE.
Students may, if they wish, submit the results of the English Proficiency Exam previously administered by the IKU School of Foreign Languages for the Erasmus+ program, provided that the validity period is within two years prior to the exam date. Results of the preparatory school exemption exams will not be accepted. For this process, the petition provided below must be completed and uploaded to the “Foreign Language Certificate” section, signed and together with the exam result document, by 28.02.2026 at 18:00. Documents submitted after the specified date will not be taken into consideration.
IKU FOREIGN LANGUAGE EXAM RESULT PETITION
The exam results of students who have obtained the required score by taking equivalent exams at external examination centers will be converted into the corresponding language score by the School of Foreign Languages in accordance with the principles set out in the Regulation on the Principles to be Followed in Foreign Language Education and Instruction in Higher Education Institutions, published in the Official Gazette dated 23/3/2016 and numbered 29662. For this process, the petition provided below must be completed and uploaded to the “Foreign Language Certificate” section, signed and together with the exam result document, by 28.02.2026 at 18:00. Documents submitted after the specified date will not be taken into consideration.
APPLICATION REQUIREMENTS
1. Doctoral students applying for Erasmus+ Short Term Doctoral Mobility must have a minimum Grade Point Average (GPA) of 2.50/4.00.
2. Being a full-time registered student and not having graduated during the period in which the Erasmus exchange program takes place.
3. If the student has previously benefited from Erasmus+ higher education mobility activities within the same study cycle, the total duration including the new activity must not exceed 12 months.
APPLICATION PROCEDURE AND REQUIRED DOCUMENTS
1. Erasmus+ Short Term Doctoral Mobility applications will be submitted via turnaportal.ua.gov.tr.
2. Applications cannot be submitted before or after the application dates. The system will be activated on 02.02.2026 at 00:00 and will automatically close at the end of the application period.
3. Transcript of Records (a transcript obtained from ORION or e-Devlet with a current date).
4. Applications for which the required documents have not been uploaded to the system and applications that are incomplete by 28.02.2026 at 18:00 will be considered invalid.
!!IMPORTANT NOTE REGARDING THE ONLINE APPLICATION FORM!!
• University preferences within the scope of Short Term Doctoral Mobility should be made in order of priority.
• Students are advised to review the institutions with which their departments have agreements, pay attention to the language of instruction, conduct research on the websites of the universities they intend to apply to, and finally consult their Erasmus Departmental Coordinators.
• After completing the online application, it is not possible to change partner university preferences. Requests for changes will not be accepted once the application has been completed.
• Please complete the application form as requested and in full. Applications of candidates who provide incomplete or incorrect information will be considered invalid.
• The Erasmus Application Portal does not belong to our University. Due to possible technical delays arising from the system, it is recommended not to leave the application process to the last days.
• Placement is subject to the academic and administrative approval of the host institution.
• Except for force majeure cases (such as visa refusal, documented health conditions, etc.), changes in the period or host institution are not permitted.
SELECTION CRITERIA AND SCORING TABLE
| Minimum foreign language score required for students wishing to benefit from Erasmus+ Short Term Doctoral Mobility | minimum 60 (out of 100) |
| Academic Achievement Level (GPA) | minimum 2.50 (out of 4.00) |
| Students who themselves or whose first-degree relatives have received disaster victim assistance from AFAD | +10 points |
| Children of martyrs and veterans | +15 points |
| Students with disabilities (provided that the disability is documented) | +10 points |
| Students for whom a protection, care, or accommodation decision has been issued under Law No. 2828 on Social Services (For prioritization, the student must submit an official document from the Ministry of Family and Social Services stating that a protection, care, or accommodation decision has been issued under Law No. 2828) |
+10 points |
| Previous participation in Erasmus+ programs, with or without a grant (for each mobility period) | -10 points |
| Participation in mobility in the country of one’s citizenship | -10 points |
| Failure to participate in mobility despite being selected, without submitting a withdrawal notification (applied if the student applies for Erasmus again) | -10 points |
| For selected students: failure to attend meetings/trainings organized by the International Relations Office without a valid excuse (applied if the student applies for Erasmus again) | -5 points |
| Completing the online application but failing to attend the Foreign Language Exam without a valid excuse (applied if the student applies for Erasmus again) | -5 points |
ERASMUS SCORE CALCULATION METHOD
Erasmus Score = 50% GPA (out of 100) + 50% Foreign Language Proficiency Score (out of 100)
GRANT AMOUNTS
| Duration of the Activity | Grant Amount (Programme Country or Partner Country) |
| Up to the 14th day of the activity | Daily 79 Euro |
| From the 15th day to the 30th day of the activity | Daily 56 Euro |
In addition to the daily grant amounts stated above, participants who are entitled to receive a grant are also eligible for a separate travel support. The travel support is calculated based on the distance between the home and host institutions using the Distance Calculator.
| TRAVEL DISTANCE | STANDARD TRAVEL GRANT AMOUNT (EURO) | GREEN TRAVEL GRANT AMOUNT (EURO) |
| 10 – 99 km | 28 | 56 |
| 100 – 499 km | 211 | 285 |
| 500 – 1999 km | 309 | 417 |
| 2000 – 2999 km | 395 | 535 |
| 3000 – 3999 km | 580 | 785 |
| 4000 – 7999 km | 1188 | 1188 |
| 8000 km and above | 1735 | 1735 |
GREEN TRAVEL
Green travel refers to travel carried out using low-carbon emission public transportation. The use of buses, trains, and car-sharing is considered within the scope of green travel. In order to be eligible for green travel support, green travel must be used for both departure and return, and more than half of the total travel distance in kilometers must be completed using green transportation methods.
*As a general rule, for distances below 500 km, travel using low-emission transportation methods is required.
Payments are made in two installments: 80% of the total grant is paid before departure and 20% after return. A maximum of 4 months of grant is provided for Study Mobility.
• Students are ranked within their faculties in descending order based on their Erasmus scores. Grants will be allocated according to the faculty-based ranking.
• Not all students may be allocated a grant.
• Students may carry out Erasmus activities using their own financial resources.
• Monthly Erasmus grant rates are determined by the National Agency before the start of the academic year in accordance with national priorities and criteria.
• The exact duration of the Erasmus activity is calculated based on the start and end dates stated in the Certificate of Participation.
• Grant rates are determined by the European Commission for participating countries as shown in the table above. The grant amount varies depending on the cost of living and quality of life indices of the host country.
• Students may waive the financial support if they wish.
GRANT QUOTAS
The quota for students to be selected for grant funding has been set as 1.
ERASMUS GRANT DEDUCTIONS
• If participants fail to complete the EU Participant Survey Report, 20% of the total grant allocated for the entire mobility period will be deducted.
• If participants fail to successfully complete at least 2/3 of the course credits specified in the Learning Agreement, a deduction will be applied to the second installment (20% of the total grant) according to the table below.
| SUCCESS RATE | GRANT DEDUCTION |
| %65 - %50 | 5% |
| %49 - %25 | 10% |
| %24 - %5 | 15% |
| %4 - %0 | 20% |
INCLUSION SUPPORT
The Erasmus+ Program encourages the participation of individuals with special needs. A person with special needs is defined as a potential participant whose personal physical, mental, or health condition would prevent participation in the project/mobility activity without additional financial support. In order to provide additional grants to students and staff who require special needs support, the beneficiary higher education institution must request additional funding from the National Agency. After the participant requiring special needs support is selected, if the participant requests additional funding, the estimated additional costs are determined and an additional grant is requested from the National Agency.
ADDITIONAL GRANT SUPPORT
If disadvantaged participants are entitled to receive a grant, they will be provided with Additional Grant Support. In order to benefit from this grant support, a disadvantaged participant is defined as an individual who is economically and socially disadvantaged and meets at least one of the subcategories listed below.
• Those covered under Law No. 2828
(Individuals for whom a protection, care, or accommodation decision has been issued under Law No. 2828 by the Ministry of Family and Social Services)
• Students for whom a protection, care, or accommodation decision has been issued under Law No. 5395 on Child Protection
• Those receiving orphan’s pension / survivor’s pension
• Spouses and children of martyrs and veterans, and veterans themselves
• Those who receive a poverty allowance for themselves or their families
(During the Erasmus application, it is sufficient to submit a document showing the financial support provided to the student or their family by municipalities, public institutions and organizations (Ministries, Social Assistance and Solidarity Foundations, Directorate General of Foundations, Turkish Red Crescent, AFAD, etc.))
• Individuals with disabilities
• Under Law No. 2022 dated 01.07.1976;
1. Students whose mother, father, or legal guardian receives a disability or poverty allowance
2. Students who themselves receive a disability or poverty allowance
• Individuals who themselves or whose first-degree relatives benefit from disaster victim support provided by AFAD
Scholarships provided by the Credit and Dormitories Institution (KYK), similar scholarships, merit-based scholarships, one-time aids, and other scholarships, grants, or aids are not considered within the scope of this financial support.
Students who fall within the scope mentioned above and who document their status may, upon request, benefit from Additional Grant Support in the amounts specified below according to the type of mobility.
| Type of Mobility | Additional Grant Support |
| 2–12 months student mobility | Monthly 250 € |
| 5–14 days short-term student mobility | An additional 100 € to the total daily grant |
| 15–30 days short-term student mobility | An additional 150 € to the total daily grant |
We wish you success.
International Office
