Erasmus+ Outgoing Exchange Student
Erasmus+ Internship Mobility is a program that allows all university students to receive vocational training and/or gain work experience in a business or organization located in an EU member country participating in the EU Education and Youth Programs.
As one of the first universities to hold the Erasmus Charter since 2004, Istanbul Kültür University has earned the right to receive the Extended Erasmus Charter for the 2021-2027 period. In this context, it is one of the first universities to launch Erasmus Student Internship Mobility, a new activity area in universities in both the European Union and Turkey.
Who Can Benedit?
- Associate degree students
- Undergraduate, graduate, and doctoral students
- Application Process
At our university, applications are made according to the dates announced by the National Agency. Applications will be accepted on the website turnaportal.ua.gov.tr on the announced dates. The application dates will be announced to all university members and students via posters and the university's website.
Who Can Host the Internship?
The activity can be carried out at the following institutions:
- Businesses
- Training Centers
- Research Centers
- Other Organizations
However, diplomatic missions, EU institutions, and organizations implementing Community programs cannot host internships within the scope of this activity.
Application Prerequisites
1. Grade Point Average:
- For Associate and Undergraduate students: At least 2.20/4.00
- For Graduate and Doctoral students: At least 2.50/4.00
2. Internship Organization: The student must have found an institution for the internship and have their internship approved by this institution to apply for Erasmus+ Internship Mobility.
3. Graduation Status: Students who are registered at our university during the internship application process can participate in the mobility even after graduation. These students must complete their internship abroad within one year after graduation.
4. Internship Topic and Duties: The internship topic and duties must be related to the student's current field of study. All department students can benefit from Erasmus+ Internship Mobility, regardless of whether internship requirements are mandatory for their department.
Note: In terms of signed agreements, a bilateral agreement between the sending higher education institution and the host business is not required for student placements. Individual student placement agreements will be binding for all parties involved.
Required Documents
- Transcript: An approved and up-to-date transcript (must be obtained from e-Government or the Student Affairs office).
- Invitation Letter: A letter of invitation from the institution where the internship will take place. The invitation letter is not mandatory to be uploaded to the system during the application phase.
Application Criteria
1. Students applying for Erasmus+ Internship Mobility must have been registered at Istanbul Kültür University for at least one academic term.
2. All students, whether or not their department requires an internship, can apply for Erasmus+ Internship Mobility. However, the institution from which the invitation letter is received must be directly related to the student’s field of study.
3. Internship Duration: The minimum duration of the internship mobility is 2 full months, and the maximum duration is 12 full months.
4. Post-Graduation Internship: Applications for internships after graduation must be made before the student graduates. Graduated students cannot apply. Post-graduation internships must be completed within 12 months of graduation.
Grant
The table below shows the individual support grant amounts to be applied when students are sent to countries associated with the program.
| COUNTRY GROUPS | COUNTRIES | MONTHLY GRANT FOR STUDY MOBILITY (EURO) | MONTHLY GRANT FOR INTERNSHIP MOBILITY (EURO) |
|---|---|---|---|
| 1ST AND 2ND GROUP PROGRAMME COUNTRIES | Denmark, Finland, Ireland, Sweden, Iceland, Latvia, Liechtenstein, Luxembourg, Norway, Germany, Austria, Belgium, Czech Republic, Estonia, France, Cyprus, Netherlands, Spain, Italy, Malta, Portugal, Slovakia, Slovenia, Greece | 600 | 750 |
| 3RD GROUP PROGRAMME COUNTRIES | Bulgaria, Croatia, Lithuania, Hungary, North Macedonia, Poland, Romania, Serbia, Türkiye | 450 | 600 |
Students receive their grants in two installments. The first installment is 80% of the total entitlement. The second installment is paid after the mobility, conditional on the student completing the necessary documents and procedures.
Students can receive grants only for the duration they spend abroad for the Erasmus study period. If the stay is shorter than the planned exchange, the grant will only cover the actual duration of the stay.
To contribute to students' travel expenses, the distance between the starting point of the mobility and the activity location must be calculated using the distance calculator provided by the European Commission. The travel grant should be determined based on the kilometer value obtained using this tool, referring to the table below. The grant amount in the table below represents a round-trip amount based on the distance band and should not be multiplied by two.
| Travel Distance | Standard Travel Grant Amount (Euro) | Green Travel Grant Amount (Euro) |
|---|---|---|
| Between 10 and 99 KM | 28 | 56 |
| Between 100 and 499 KM | 211 | 285 |
| Between 500 and 1999 KM | 309 | 417 |
| Between 2000 and 2999 KM | 395 | 535 |
| Between 3000 and 3999 KM | 580 | 758 |
| Between 4000 and 7999 KM | 1188 | 1188 |
| 8000 KM or more | 1735 | 1735 |
Student Mobility Processes:
WHAT TO DO BEFORE YOU GO:
1. Research the country and institution you will be visiting.
- Obtain your internship supervisor’s contact information.
- Research accommodation options and find out if the company will provide housing.
2. Prepare your passport.
- To avoid paying fees when obtaining a passport, you will need to obtain a document from the Student Affairs Department.
- Check with the consulate of the country you are applying to for the required passport validity, and indicate the duration of your stay.
3. Visit the website of the embassy/consulate of the country you are going to in Istanbul to learn about the documents required for a student visa application and start preparing them.
- Obtain your visa/grant support letter from the International Relations Office to assist with your visa application.
- Follow up on the acceptance letter from the institution you will be attending.
- Ensure that your insurance covers health, accident, and liability.
4. You will need to open a € account at Yapı Kredi bank.
- Please grant power of attorney to a relative and/or open a joint account so they can handle your registration and banking transactions while you are abroad.
- Internet banking may be convenient for you, but it’s important to make sure you won’t have issues accessing it before you leave.
5. Follow the Orientation Program announced by the IKU Erasmus Institutional Coordination Office.
6. The Internship Agreement must be prepared with your Erasmus Coordinator and approved by them. Remember to send your Internship Agreement to the International Office for signatures from your Internship Supervisor at the host institution and the Erasmus Institutional Coordinator.
7. It is recommended to keep a copy of all the documents you use in your applications.
8. To complete the application process, students must complete the re-registration process through the SAP - Orion system.
WHAT TO DO DURING MOBILITY
- Training Agreement – During Mobility: If there are any changes to your work hours, you will need to use this document to indicate the adjustments.
WHAT TO DO AFTER MOBILITY
The documents and procedures to be completed upon your return are as follows:
1. Training Agreement – After Mobility: This document should be signed by the institution where you completed your internship at the end of your internship period. The internship dates must be indicated, and all sections should be filled out in detail.
2. Certificate of Participation: This is a document that confirms the period you completed your internship. It must be signed and stamped by your supervisor at the host institution.
3. Erasmus Survey: After your return and submission of all documents, you will receive a link to an online survey, which you are required to complete.
