What to do before the mobility:

• Follow all emails and announcements sent by the International Relations Office and posted on the website.
• Participate in the Orientation Program announced by the International Relations Office.
• Research the country, university, and department you will be going to.

Carefully review the website of the partner university and read the information package.

1. Pay attention to the application deadlines, course schedules, academic calendars, and required documents for the Erasmus students at your partner university. It is the students’ responsibility to ensure the timely delivery of relevant application documents to the partner university.
2. Complete the application documents for the partner university and send them in the required manner (mail, fax, scan) and on time.
3. Obtain the contact information of the Erasmus Institutional Coordinator and Department Erasmus Coordinator at the partner university.
4. Investigate accommodation options at the partner university. If you plan to stay in the university dormitory, make sure to complete and send the Dormitory Application Form, if available, on time.

• Prepare your passport.

1. To avoid passport fees, you need to get a student certificate from the Student Affairs Office (The passport fee must be paid regardless).
2. Research the required passport validity period for the visa application at the consulate of the country you will be visiting and indicate the necessary passport duration when applying.
3. Contact the Consulate/Embassy of the country you are visiting in Istanbul and inquire about the necessary documents for a Student Visa application, and start preparing the required documents.

• Get a Visa/Grant letter from the IKU International Relations Office to assist you in your visa procedures. This document will indicate the duration of your studies abroad and, if applicable, the grant amount you will receive.
• Complete the required documents and procedures for the Grant Agreement, which will be prepared by the International Office and signed by both parties.

All necessary documents must be uploaded to the application system and an appointment must be made for the grant agreement.

1. Open a Euro account at Yapı Kredi Bank. You may leave a power of attorney to someone close to you to handle banking operations while you are abroad or open a joint account. Internet banking may be convenient, but ensure you can use it without issues before leaving.
2. The Learning Agreement must be prepared with the Erasmus Department Coordinator and approved. After getting the necessary approval from the Erasmus Department Coordinator, the document must also be signed by the authorized person at the partner university.
3. You must have Health Insurance. Students with General Health Insurance (SGK) studying in partner countries can complete their insurance with a document from SGK. Students going to Germany and the Czech Republic must obtain a letter from SGK. Students who need private health insurance should get an Educational Travel Health Insurance. Different partner universities may require different types of health insurance. If the required coverage meets the necessary guarantees, it can be used for the grant agreement.

• For the Erasmus Student Charter (document outlining your rights and responsibilities as an Erasmus student), please click here.
• Ensure all procedures related to your student registration at IKU are completed at the Student Affairs Office. It is not possible to freeze your registration while abroad. Registration and tuition fees must be paid to the institution where you are enrolled, and no fees are paid to the host institution.
• It is advisable to keep a copy of all documents used in the application and have them with you while abroad.

Grant Payments:
Monthly Erasmus grants are determined by the National Agency according to national priorities and criteria before the academic year starts.
The following table shows the appropriate grant amounts for countries, based on the cost of living and the cost of living index in 28 EU member states.
 

The grants will be paid to students in two installments. The first installment amounts to 80% of the total eligible amount. The second installment will be paid after the mobility, contingent on the student completing the required documents and procedures and meeting the academic success condition (passing at least 2/3 of the earned credits). Students who do not meet the required conditions will have a deduction from their second installment.
Students can only receive a grant for the duration of their study period abroad under the Erasmus program. If the actual exchange period is shorter than planned, the grant will only be paid for the duration of the stay.
If it is determined that leaving the country where the partner university is located for more than 7 days negatively impacts the student's education, the grant will be reduced proportionally to the number of days spent outside the country.
To contribute to students' travel expenses, the European Commission’s distance calculator should be used to determine the distance in kilometers between the starting point of the mobility and the location where the activity takes place. Travel grants should be calculated using the table below. The distance band from the calculator represents the round-trip amount shown in the table, and the amount should not be multiplied by two.