OUTGOING STAFF

The Erasmus Staff Mobility activity allows academic staff working in higher education institutions that have ECHE to work in other higher education institutions that have ECHE in other European countries for a maximum period of 6 weeks on condition that they provide a minimum of 8 hours of teaching per week within 1 academic year; alternatively, it also allows academic staff, administrative staff and personnel working in the enterprises to offer/receive education in higher education institutions or enterprises that have ECHE.
 
The Erasmus Staff Mobility activity is divided into 2 sub-activities:
•    Staff Mobility for Teaching Assignments (STA)
•    Staff Mobility for Staff Training (STT)

Durations of Staff Mobility
•    Activities shall be carried out in accordance with the minimum and maximum durations set by the European Commission.
•    Staff mobility activities cannot exceed the end date of the contract signed with the Center.

STAFF MOBILITY FOR TEACHING
Staff mobility for teaching is an activity which allows staff who are obliged to teach in a higher education institution with ECHE in Turkey to teach in another higher education institution with ECHE in one of the partner countries and carry out joint academic/educational activities with that institution.

The staff teaching activity is a daily activity and grants are provided for the days lectures are given. For this reason, the daily teaching program must be specified in the Staff Mobility For Teaching - Mobility Agreement.

Targets:
•    To allow students who cannot participate in the mobility program to benefit from the knowledge and experience of the academic staff of higher education institutions in different European countries.
•    To promote the exchange of expertise and experience through pedagogical methods.
•    To encourage higher education institutions to expand and enrich the variety and content of the courses they offer.
In order to benef it from the Teaching Mobility activity, there must be an agreement between the institutions.

Minimum and Maximum Durations of Staff Mobility for Teaching 
The activity period for the staff mobility for teaching is a minimum of 2 workdays excluding travel and a maximum of 2 months. In addition, the activity has to comprise a minimum of 8 hours of teaching in order to be considered as a valid activity. For teaching activities that will last for more than one week, the minimum teaching hours must be extended in proportion to the duration (For example, 16 hours of teaching is required for a 2-week activity, and 8 hours of teaching is required for a 1-week activity.)

If it is observed in the confirmation of participation that the teaching activity lasted less than 2 days and/or the teaching hours were less than the minimum requirements, the activity is considered void and the grant payment will not be made for the related activity.

STAFF MOBILITY FOR TRAINING 
Staff mobility for staff training is an activity which allows the staff employed in a higher education institution with ECHE in Turkey to receive training in one of the partner countries. Within this activity it is possible to take part in various trainings (such as on-the-job trainings, observation processes) in order to improve present skills relevant to his/her current job. Conference participation is not supported within the scope of the activity.

As part of Staff mobility for staff training, the staff employed in a higher education institution with ECHE can also go to a higher education institution or an enterprise with ECHE. The enterprise where the participant will go for training can be a training center, a research center, a higher education institution or any other organization abroad that fits the definition of an enterprise. In this context, an appropriate enterprise means any enterprise engaged in any kind of economic activity including private and public-owned institutions and social economies, regardless of their size, legal status and economic sector in which they operate. Staff training is a full-time activity and grants are paid for full-time training. For this reason, the training program must be specified on a daily basis in the Staff Mobility For Training Mobility Agreement.

Minimum and Maximum Durations of Staff Mobility for Training
The period of the staff mobility for training is a minimum of 5 workdays excluding travel and a maximum of 2 months.

If it is seen in the confirmation of participation that the training activity lasted less than 5 days, the activity is considered void and the grant payment will not be made for the related activity.


Application Process
The selection of individuals to participate in the staff mobility activity shall be carried out by a board determined by the Rectorate of Istanbul Kültür University by taking into consideration the Annual Call for Proposals of the European Union Commission and the national priorities determined annually by the National Agency.
 
The following steps must be followed during the application:
•    The application form for Erasmus+ Staff Mobility must be completely filled out.
•    The teaching program and training program must be completely filled out.
•    The approval sections included in the Education and Training Plans must be completed and signed by the relevant authorities (Dean, Head of Department, and/or Director, Head of Unit and Contact Person of partner institution). All signature sections must be filled out.
•    An invitation from the partner institution (e-mail is accepted) 
Following the steps above, the Training or Business Plan and the Institution's Invitation Letter must be delivered to the International Relations Office within the application period.

Application Documents:
•    Application Form
•    Erasmus Teaching Mobility Form
•    Erasmus Training Mobility Form
•    Letter of Invitation/Acceptance
•    Permission Letter from the affiliated (academic or administrative) unit
 
Evaluation Criteria
Academic and Administrative Staff applying to Erasmus + Staff Mobility are evaluated according to the following criteria.
    

For those who have not participated in a mobility activity before 30 points
For those who have not participated in a mobility activity before 1 time 25 points
2 time 20 points
3 time 15 points
4 time 10 points
5 time 5 points
6 time 0 points
For those who apply from a department/unit which has not been included in a mobility activity before 25 points
For those who apply to go to an institution with a mobility activity that they have previously applied but did not go to 1 time 15 points
2 time 10 points
3 time 5 points
4 time 0 points
Corporate priorities
1.    If the staff applying for the Teaching Mobility activity is the Erasmus Faculty/Department/Vocational School Coordinator; +5 points
2.    If the staff applying for the Training Mobility activity is Administrative and Technical Staff and the Erasmus Faculty/Department/Vocational School Coordinator; +5 points
3.    If the teaching/training plan equals the expected value; 30 points
4.    Erasmus+ Staff Mobility Application Evaluation Commission gives +10 points to the applicant who has induced to sign bilateral agreements (at least 3 agreements / per staff) that contributed to the internationalization of the Institution and thus to both students and staff for their mobilities. The relevant agreement must be signed within eighteen (18) months from the date of publication of the call for Staff Mobility application on the web site of the University and should be used only in one application period.
5.    If the applicant works in a department or unit which has not previously involved in Erasmus Staff Mobility activities; +15 points
6.    If the applicant applies to a higher education institution which has not previously had Erasmus Staff Mobility activities; +15 points
20 points
If the teaching/business plan equals the expected value 10 points
*Intended for informative purposes only.

WHAT TO DO BEFORE MOBILITY
Documents to be Prepared Before Staff Mobility
•    A grant contract (information about a Euro Account at Yapı Kredi Bank must be shared with the IRO)
•    A version of the Teaching/Training Plan approved by the parties
•    A visa letter (It must be submitted to IRO if required.)
•    The Certificate of Attendance is taken to be signed by the partner institution.
The grant awarded to staff benefiting from staff mobility serves as a contribution and is not intended to cover all expenses abroad.

The amount of daily grants that will be given to the personnel who will benefit from Erasmus staff mobility is calculated based on the amounts indicated in the table below according to the time of travel and the country of destination.

The amounts shown in the table are Euro-denominated. (Travel charges excluded)

Travel grants maximums are set according to the distance traveled at the following rates:http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm 

Country Groups Countries Travelled in Mobility    Daily Grant Amounts (€)**
Group 1 Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden, Sweden
14. Regional Countries
162
Group 2 Austria, Belgium, Belgium, France, Cyprus, Germany, Greece, Italy, Malta, Portugal, South Cyprus, Netherlands, Spain
13. Regional Countries
144
Group 3 Bulgaria, Czech Republic, Estonia, Croatia, North Macedonia, Latvia, Lithuania, Hungary, Poland, Romania, Serbia, Slovakia, Slovenia, 126
Other Countries 1-12. Regional Countries 190

Participants will receive the following support to cover their travel costs:

Travelling Distances Amount (€) Green Travel Grant Amount (€)*
Between 10-99 km 28 56
Between 100-499 KM  211 285
Between 500-1999 KM 309 417
Between 2000-2999 KM 395 535
Between 3000-3999 KM 580 785
Between 4000-7999 KM  1188  1188
8000 KM and above 1735 1735

- For the personnel who prefer to travel in *Green Travel type*, up to 4 individual days for travel days support is provided.
- It is applied in case of using green travel means (train, bus, shared car, boat).
- Green travel methods basically cover all modes of transport (train, bus, car sharing, bicycle, boat, etc.) other than air and ship travel.

Mobility applications of academic and administrative staff who want to benefit from Erasmus+ KA171 Staff Training Mobility or Staff Teaching Mobility should be made from https://turnaportal.ua.gov.tr website where applicants will log in with their E-Devlet information.

What to do After Mobility
Documents to be Completed After the Staff Mobility;
•    Erasmus+KA171 Staff Mobility Agreement signed by all parties
•    Travel documents (plane, train, bus, etc. tickets)
•    Photocopy of passport page with entry/exit stamps
•    Certificate of Attendance (date range must be specified) (signed, stamped)
•    Erasmus+ EU Survey (completed online)
•    A Staff Report 
•    Feedback Summarizing the Mobility 
•    Mobility Assessment Form

Above mentioned documents must be submitted to the IO within 2 weeks at the latest after the mobility.
 

 

Last Update Date: Sun, 01/19/2025 - 01:54