APPLICATION SCHEDULE AND MANAGEMENT:

NOTE: *The dates provided above are tentative. Please check our website and Instagram account for any changes.

EXAM DATES:

The English Proficiency Exam will be conducted face-to-face at the Bahçelievler Campus by the School of Foreign Languages on 07.04.2025, following the closure of applications. Exam details will be sent via email to students who successfully complete their applications.

•    To access a sample of the English Proficiency Exam, click here.

Students may request to have their previous Erasmus+ English Proficiency Exam results, valid for two years from the exam date, counted. Preparatory exam results are not accepted. For this process, the petition provided below must be filled out and submitted along with the exam result document, signed and uploaded to the Foreign Language Certificate section by 24.03.2025, 18:00. Documents submitted after this date will not be considered.

IKU FOREIGN LANGUAGE EXAM RESULT PETITION

For students who have taken equivalent exams at external test centers and achieved the required score, their results will be converted to the corresponding language score by the Foreign Languages Department, in accordance with the regulations published in the Official Gazette No. 29662 dated 23/3/2016. The petition provided below must be filled out and submitted along with the exam result document, signed and uploaded to the Foreign Language Certificate section by 24.03.2025, 18:00. Documents submitted after this date will not be considered.

EXTERNAL EXAM RESULT PETITION

APPLICATION REQUIREMENTS:

1.    For Associate and Undergraduate students applying for Erasmus+ Internship Mobility, a minimum GPA of 2.20/4.00 is required.
2.    For Graduate and PhD students applying for Erasmus+ Internship Mobility, a minimum GPA of 2.50/4.00 is required.
3.    Applicants must be full-time registered students and not graduates.
4.    If the student has previously benefited from Erasmus+ higher education mobility activities, the total duration, including the new activity, must not exceed 12 months.

APPLICATION PROCEDURE AND REQUIRED DOCUMENTS:

1.    Erasmus+ Internship Mobility applications will be made through turnaportal.ua.gov.tr.
2.    Applications cannot be made before or after the specified dates. The system will be active from 00:00 on 03.03.2025 and will automatically close at the end of the application period.
3.    Transcript (current transcript obtained from ORION or e-Devlet).
4.    Internship Acceptance Letter (not mandatory, but students with an acceptance letter will receive +10 points).
5.    Applications with incomplete or missing documents by 24.03.2025, 18:00, will be considered invalid.
6.    Finding an internship placement is the responsibility of the applicant. Erasmus Internship Mobility can only be conducted in countries with an Erasmus program. The mobility can start no earlier than 01.07.2025.

REMINDERS:

1.    The internship institution must be related to the student's field of study.
2.    Students intending to count their Erasmus internship as part of their mandatory internship must obtain prior approval from their department.

!!IMPORTANT NOTES ON THE ONLINE APPLICATION FORM!!

•    Please fill out the application form completely and accurately as requested. Incomplete or incorrect applications will be considered invalid.
•    The Erasmus Application Portal is not owned by our university. Due to potential technical delays, it is recommended not to wait until the last day to submit your application.

SELECTION CRITERIA AND SCORING TABLE:

*Applies to 2025 Project Period applications.

ERASMUS SCORE CALCULATION METHOD:

Erasmus Score = 50% GPA (out of 100) + 50% Foreign Language Proficiency Score (out of 100)

GRANTS:

In addition to the monthly grant amounts specified above, participants eligible for grant support will also receive travel support. Travel support is calculated based on the distance between the home and host institutions using the Distance Calculator.

GREEN TRAVEL:

Green travel refers to travel using low-emission public transportation, such as buses, trains, or carpooling. To qualify for green travel support, more than half of the travel distance must be completed using green transportation for both the outbound and return journeys.

*For distances under 500 km, low-emission transportation is generally required.

Payments are made in two installments: 80% before departure and 20% upon return. The maximum grant duration for Internship Mobility is 2 months.

•    Students are ranked in descending order based on their Erasmus scores among those who submit acceptance letters.
•    Not all students may receive a grant.
•    Students may participate in Erasmus activities using their own financial means.
•    Monthly Erasmus grant rates are determined by the National Agency before the academic year begins, based on national priorities and criteria.
•    The exact duration of the Erasmus activity is calculated based on the start/end dates specified in the participation certificate.
•    Grant amounts are determined by the European Commission for participating countries as shown in the table above. The amount varies depending on the cost of living and quality of life indices of the host country.
•    Students will be granted a maximum of 2 months during their mobility period abroad.
•    Students may decline financial support if they wish.

ERASMUS GRANT DEDUCTIONS:

•    If the mobility period is less than 2 months without force majeure, it will be considered invalid, and the granted financial support will be reclaimed.
•    If participants fail to complete the EU Participant Survey Report, 20% of the total grant will be deducted.

INCLUSION SUPPORT:

The Erasmus+ Program encourages the participation of individuals with special needs. A person with special needs is a potential participant whose physical, mental, or health condition would prevent them from participating in the project/mobility activity without additional financial support. Additional grants may be requested from the National Agency for participants with special needs. After selection, if the participant requires additional support, the approximate extra costs are determined, and an additional grant is requested from the National Agency.

We wish you success.
International Office

E-Mail: uib@iku.edu.tr
Instagram: @ikuexchange