IMPORTANT NOTE: The relevant application period is for candidates who wish to carry out mobility in the Fall Semester of the 2025/26 Academic Year. Another application will be taken at a later date for the Spring Semester.
APPLICATION TIMETABLE AND MANAGEMENT:
| APPLICATION START DATE: | 03.02.2025 |
| APPLICATION DEADLINE: | 28.02.2025 |
| FOREIGN LANGUAGE PROFICIENCY EXAM: | 12.03.2025 |
| *ANNOUNCEMENT OF ERASMUS+ FOREIGN LANGUAGE EXAM RESULTS ON THE WEBSITE: | 24.03.2025 |
| *RECEIVING OF OBJECTIONS TO FOREIGN LANGUAGE EXAM RESULTS: | 24.03.2025 – 28.03.2025 |
| *ANNOUNCEMENT OF ERASMUS SCORES ON THE WEBSITE: | 04.04.2025 |
| *ANNOUNCEMENT OF PLACEMENT RESULTS ON THE WEBSITE: | 09.04.2025 |
| *SUBMISSION OF WITHDRAWAL PETITION TO THE INTERNATIONAL OFFICE: | 09.04.2025 – 16.04.2025 |
| *CANDIDATES' NOMINATION TO PARTNER UNIVERSITIES: | 16.04.2025 – 22.04.2025 |
| ORIENTATION FOR NOMINATED STUDENTS: | 30.04.2025 |
NOTE: *The provided dates are approximate and subject to change. Please check our website and our Instagram account for updates.
EXAM DATES
The English Proficiency Exam will be held on 12.03.2025 at the Bahçelievler Campus face-to-face by the School of Foreign Languages, following the closure of the application. Exam details will be sent via email to students who have completed the application successfully.
- To access the sample English Proficiency Exam, CLICK HERE.
Students who wish to count the results of the English Proficiency Exam previously taken for an Erasmus+ program within the validity period of 2 years before the exam date can do so by filling out the below petition and uploading it along with the signed exam result document by 28.02.2025, 18:00 at the latest. Preparation class exam results are not counted. Documents submitted after the specified date will not be considered.
IKU ENGLISH LANGUAGE EXAM RESULT PETITION
The results of students who have participated in equivalent exams at centers outside the university are converted into the corresponding language score by the Foreign Languages Department according to the principles specified in the Regulation on Foreign Language Teaching and Instruction in Foreign Language in Higher Education Institutions published in the Official Gazette dated 23/3/2016 and numbered 29662. For this process, the below petition must be completed and uploaded along with the signed exam result document by 28.02.2025, 18:00 at the latest. Documents submitted after the specified date will not be considered.
OUT-OF-INSTITUTION EXAM RESULT PETITION
APPLICATION CONDITIONS:
- For Erasmus+ Study Mobility application, undergraduate and graduate students must have a minimum GPA of 2.20/4.00 for undergraduate and 2.50/4.00 for graduate students.
- Having a minimum GPA of 2.50/4.00 for Graduate and Doctoral students who will apply for Erasmus+ Study Mobility,
- Adequate number of ECTS credits for Mobility for Study (minimum 30 ECTS for one semester).
- Full-time enrollment and not being in a graduate status during the semester of the Erasmus exchange program.
- If benefiting from Erasmus+ higher education mobility activities within the current educational level, the total duration should not exceed 12 months with the new activity.
APPLICATION PROCEDURE AND REQUIRED DOCUMENTS:
- Erasmus+ Study Mobility application will be received through turnaportal.ua.gov.tr.
- Applications cannot be made before or after the application dates. Application from the system will be active as of 00:00 on 03.02.2025 and the system will automatically close at the end of the application period.
- Transcript (current and up-to-date transcript obtained via ORION or e-Devlet)
- Letter of Acceptance from the partner university for Master's students in the thesis stage (this document is mandatory for Master's students planning mobility in the thesis stage, and it should include information about the thesis topic and a commitment to earn a minimum of 30 ECTS for each semester of thesis work during mobility)(the relevant document will be uploaded to the application system during the initial application, and applications without this document will be rejected)
- Incomplete or unfinished applications that have not uploaded their documents to the system by 28.02.2025, 18:00 will be considered invalid.
!!IMPORTANT NOTE REGARDING ONLINE APPLICATION FORM!!
- University preferences for Study Mobility should be made in order of priority.
- Students are advised to review the institutions with which their departments have agreements, pay attention to the language of instruction, research the universities they will apply to on the websites, and finally, consult with Erasmus Department Coordinators.
- After completing the online application, it is not possible to change your partner university selections. Change requests will not be accepted once the application is completed.
- Please fill out the application form as requested and complete it. Applications with missing or incorrect information will be considered invalid.
- Erasmus Application Portal does not belong to our University. It is recommended that the application not be left to the last days due to technical delays caused by the system.
SELECTION CRITERIA AND SCORE TABLE
| Minimum foreign language score for students wishing to benefit from Erasmus+ Study Mobility | minimum 60 (out of 100) |
| Academic Achievement Level (GPA) | minimum 2.20 or 2.50 (out of 4.00) |
| Those who or whose first-degree relatives receive aid from AFAD (Disaster and Emergency Management Authority) | +10 points |
| For children of martyrs and veterans | +15 points |
| For disabled students (with documented disability) | +10 points |
| For students under protection, care, or shelter according to Law No. 2828 on Social Services (The student must present a letter from the Ministry of Family and Social Policies stating that they are under protection, care, or shelter under Law No. 2828) | +10 points |
| Previously benefiting from Erasmus+ programs (for each mobility) | -10 points |
| Participation in mobility in the country of citizenship | -10 points |
| Not participating in mobility without declaring resignation (applies if the student reapplies for Erasmus) | -10 points |
| For selected mobility students: Not attending meetings/training organized by the International Office (applies if the student reapplies for Erasmus) | -5 points |
| Not attending the Foreign Language Exam after completing the online application (applies if the student reapplies for Erasmus) | -5 points |
ERASMUS SCORE CALCULATION METHOD
Erasmus Score = 50% GPA (out of 100) + 50% Foreign Language Proficiency Score (out of 100)
GRANTS
| COUNTRY GROUPS | COUNTRIES HOSTED IN MOBILITY | MONTHLY GRANT STUDY (EURO) |
| 1st and 2nd Group Program Countries | Germany, Austria, Belgium, Denmark, Finland, France, Ireland, Italy, Iceland, Liechtenstein, Luxembourg, Netherlands, Sweden, Norway Greek Cypriot Administration of Southern Cyprus, Spain, Malta, Portugal, Greece, Czech Republic, Estonia, Latvia, Slovakia, Slovenia |
600 |
| 3rd Group Program Countries | Bulgaria, Croatia, Hungary, Lithuania, North Macedonia, Poland, Romania, Serbia, Turkiye | 450 |
In addition to the monthly grant amounts mentioned above, there is also additional travel support for participants who are eligible to receive grant support. Travel support will be calculated based on the distance between host institutions using the Distance Calculator.
| TRAVEL DISTANCE | STANDARD TRAVEL GRANT AMOUNT (EURO) | GREEN TRAVEL GRANT AMOUNT (EURO) |
| 10 – 99 km | 28 | 56 |
| 100 – 499 km | 211 | 285 |
| 500 – 1999 km | 309 | 417 |
| 2000 – 2999 km | 395 | 535 |
| 3000 – 3999 km | 580 | 785 |
| 4000 – 7999 km | 1188 | 1188 |
| 8000 km and above | 1735 | 1735 |
GREEN TRAVEL
Green travel; The travel is carried out using low-carbon emission public vehicles. Using buses, trains, and shared cars is included in green travel. To receive green travel support, green travel must be used on arrival and departure, and more than half of the entire trip in km must be made using green vehicles.
*For distances under 500 km, as a general rule, it is necessary to travel with low-emission vehicles.
Payments are made in two installments: 80% before departure and 20% upon return. For Study Mobility, a maximum of 4 months of the grant is provided.
- Students are ranked within their faculty in descending order based on their Erasmus score. Grants will then be distributed according to the ranking within the faculty.
- Grants may not be allocated to all students.
- Students are allowed to undertake Erasmus activity by their own financial means.
- Monthly Erasmus rates are determined by the National Agency prior to the beginning of Academic Year in accordance with national priority and criteria.
- The exact period of Erasmus mobility period is calculated based on the start/end dates specified in the certificate of participation.
- The rate of grant is set by the European Commission for participating countries as shown in the table above. The amount of grant varies according to your destination country’s cost of living and quality of life indexes.
- Students shall receive grants only during their mobility period abroad, with a maximum funding duration of 4 months. To use the allocated grant amount efficiently and meet all students’ needs, the grant will be provided only for the period between the class start date and the end of final exams.
- Students can, if they wish, renounce financial support.
ERASMUS GRANT DEDUCTION
- Staying for less than 4 months without a force majeure will result in a deduction from the remaining grant.
- If participants do not fill out the EU Survey Participant Report, a 20% cut will be imposed on grant allocated for the total mobility period.
- If participants fail to successfully complete/pass at least 2/3 of the course credits set forth in the Learning Agreement, a deduction will be applied to the second installment payment (20% of the total grant amount) according to the table below.
| SUCCESS RATE | GRANT DEDUCTION |
| %65 - %50 | 5% |
| %49 - %25 | 10% |
| %24 - %5 | 15% |
| %4 - %0 | 20% |
INCLUSION SUPPORT
The Erasmus+ Program encourages the participation of individuals with special needs. A potential participant is someone whose personal physical condition, mental condition, or health condition prevents them from participating in the project/mobility activity without extra financial support. For participants with special needs to receive additional grants, the beneficiary higher education institution must submit a request for additional grants to the Center. After the participant with special needs is selected, if there is a request for additional grants, the approximate additional expenses are determined, and a request for additional grants is made to the Center.
Best of luck!
International Office
E-Mail: uib@iku.edu.tr
Instagram: @ikuexchange
Telefon: +90 212 498 4141
